Have you ever imagined? While writing an E-mail, you might make some common mistakes which you think is of least importance. But the fact is that these mistakes may give an unprofessional look to your email and at times it may even become a very sensitive issue and pave easy way for hackers.
Mistakes Which May Cause Unprofessional Appeal
Sending message without subject line
A E-mail without a subject line straight away gives a unprofessional look. In fact a email without subject line itself reduces its importance. So while writing an email, when the subject line is made catchy it will definitely kindle the interest for the recipient to read the email.
Avoid Blind Carbon Copy (BCC) option
While writing an E-mail when you put a person’s email addresses in the BCC leaving the CC window empty, it gives an unprofessional look. Normally BCC is used in professional mails to avoid accidental ‘reply all’ spams. On the other hand if you are sending mail out to a different group of people, confusing BCCand CC raises some serious privacy and security concerns.
Being Trigger Happy with the “Reply All” button
Sometimes the mistake isn’t in deciding between CC and BC: but between clicking “Reply All” instead of “Reply”. When you click Reply All; your email message is sent to everyone included on the original email and if you didn’t intend to include the information, it can be disastrous from both a security and personal humiliation perspective.
Keeping Hackers At Bay
Holding onto Spammed–out accounts too long.
It is a fact of life that email accounts will accumulate spam over time. This is especially true for the account you use to sign up for newsletters and the accounts that you post online. When this happens, it is best to simply dump the email account and start afresh. Unfortunately, however, many new email users get very attached to their email accounts and instead just wade through dozens of pieces of spam every day. To avoid the problem, prepare yourself mentally ahead of time for the idea that you will have to dump your ‘catch all’ account every six months.
Forgetting to Delete Browser Cache, History & Passwords.
After using your E-mail account in public terminal, it is important that you remember to delete the browser cache, history, and passwords. Most browsers automatically keep track of all the web pages that you have visited, and some keep track of any passwords and personal information that you enter in order to help you fill out similar forms in the future. If this information falls into the wrong hands, it can lead to identity theft and stolen bank and email information. Because the stakes are so high, it is important that new internet users be aware of how to clear a public computers browser cache so that they can delete private information before lurking hackers can get a hold of it.
Using Unsecure E-Mail Accounts
Using unsecure email accounts to send and receive important and sensitive message such as company secrets , business secrets and sensitive data can undermine the security measures in place. So make sure that you don’t risk your company’s security by using unsecured email accounts
Failing to Backup & Encrypt Your E-Mails.
Emails are not just for idle chatting, but can also be used to make legally binding contracts, major financial decisions, and conduct professional meetings. Just as you would keep a hard copy of other important business and personal documents, it is important that you regularly back up your email to preserve a record if your email client crashes and loses data.
It is important to encrypt your emails to make sure that if someone else is monitoring your account, at least they can’t understand what you’re saying and hence can avoid hacking of sensitive data.